anmeldung

TO THE SECRETARIES OF ALL CENTRES 23^rd July 2004

70^th Congress in Tromsø, 6^th – 12^th September 2004

Dear Friends,

1. As required by the Regulations, I am with this letter formally convening a meeting of the Assembly of Delegates, which will take place during the Tromsø Congress. In relation to the Assembly, I have pleasure in enclosing the following documents:

(a) The Provisional Agenda

(b) Resolutions and Recommendations

· Election of 3 members at large of the Board

· Election of the International Treasurer

· Election of the International Secretary

If you have any information on such items of the Agenda as In Memoriam, future Regional Conferences, or any corrections to matters on the Agenda that concern your Centre, we should be grateful if you would inform Jane Spender at the London Office as soon as possible.

2. I am also enclosing a separate letter and attachment concerning the Honours system of International PEN.

3. The Minutes of the Assembly of Delegates meeting in Mexico City, in November 2003, are being mailed to all Centres separately in typescript, and it is hoped that a printed version will be available subsequently.

4. As you know, the right to vote during Assemblies of Delegates is tied to the up-to-date payment of international dues. Centres that have not paid their dues by the appropriate time (i.e. by the end of a year) will lose their voting rights in the following year. This loss of rights stands until full (minimum) payment has been made, when rights may be restored at the recommendation of the Treasurer. In regard to Tromsø, any Centre that has not paid its international dues for 2003 will not be able to vote in the elections for the Board, the International Treasurer or the International Secretary, or on the Amending Resolutions on the Regulations and Rules of Procedure, or on any Resolution or Recommendation arising during the sessions of the Assembly.

However, let me take this opportunity to emphasise that Centres that lose their voting rights in no way lose their membership of PEN. They are still members of PEN, welcome at Congresses and all PEN occasions, and remain among equals with whom problems can be discussed and solutions sought.

5. I also enclose a note of amendments to the List of Centres.

6. Finally, I would like to inform Centres that Carl Morten Iverson, Secretary General of the Norwegian Centre, has broken his arm in a cycling accident and will not be returning to work until 1^st September. In the meantime, please send all correspondence to Kjell Olaf Jensen at k-o-jens@online.no or to Ole-Gunnar Solheim at olegunnar@norskpen.no. In addition, Norwegian PEN cannot guarantee that its website will be updated until Carl Morten’s return.

With all best wishes, and I very much look forward to seeing you in Tromsø,

Terry Carlbom

International Secretary

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