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Von:
Sara Whyatt [mailto:Sara.Whyatt@internationalpen.org.uk] 75th
International PEN Congress, Bogota, Colombia - 17-22 September 2008 Deadline
for submission of regular resolutions - 7 July Writers in Prison Resolution process - deadline 1 July to enable fact check
Please note that these recommendations relate only to resolutions on
issues of concern to the WiPC. Those relating to other aspects of PEN's work
should be delivered to Cerian Eiles at the International PEN headquarters cerian.eiles@internationalpen.org.uk by
7 July. Recommended Process for WiPC Resolutions As it is frequently the case that more than one Centre wishes to submit a
resolution on a country of concern, and only one resolution per
country/issue is feasible, the WiPC requests that Centres notify us in
advance of any that they plan to submit and if there are other Centres
interested in the same topic, the WiPC will encourage those concerned to
work together on a single draft. The suggested process is as follows: - Centres to notify WiPC as soon as possible of planned
resolutions. WiPC will then notify centres with shared concerns, enabling
them to formulate joint drafts. - Centres are responsible for drafting proposed texts
(refer to previous resolutions or seek advice from the WiPC for guidance.) - Each resolution should be seconded by one other
Centre. There is no need for more than one seconder. - Drafts to be delivered by 1 July to the WiPC
Programme Director Sara Whyatt sara.whyatt@internationalpen.org.uk - WiPC staff to carry out a fact check and offer
advice as necessary, liaising with the Centres - Final drafts delivered to the International PEN
organisers at the London headquarters for translation and inclusion in the
delegates' packs - The resolutions are discussed in working groups
during the WiPC session at the Congress, where amendments are made if
necessary - Those present at the WiPC meeting at the Congress indicate
approval of the resolutions and, as appropriate, amendments. (Note, should
the WiPC session not approve a resolution, the proposer has the right to
continue to put it to the consideration of the Assembly. This also is the
case should the proposer reject any suggested amendments.) - The WiPC Chair (or person delegated by the Chair)
introduces the WiPC resolutions to the Assembly prior to voting,
indicating whether the resolution has been approved by the WiPC, and giving
details of any amendments. Changes to Regular resolutions - Should there be any significant changes to the issues
raised in a resolution after 7 July (such as the release of a
prisoner or other development), amendments can be made during the WiPC
session that is held prior to the Assembly at the Congress. In Session Resolutions - In session resolutions are restricted to: - issues that
arise between the deadline for regular resolutions (7 July) and the Congress - situations of
exceptional urgency Please see the attached Resolutions Procedure for further guidance. If you need advice, please don't hesitate to contact me. With best regards, Sara Whyatt Programme Director, Writers in Prison Committee International PEN 50/51 High Holborn UK Tel: + 44 (0) 20 7405 0338, Fax: + ff (0) 20 7405 0339 Email:
sara.whyatt@internationalpen.org.uk
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